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Faculty Services

Placing Materials on Reserve

  1. All reserve material will be removed at the end of every academic school year. Early removals and/or extensions can be requested when submitting requests online or when turning in request forms in person for your items. If early removals and/or extensions are not properly notated when submitting your item, an email will be sent out beginning the week of May 31st, asking if an extension is desired. If no extension is desired, we will proceed with removals in the following manner:
    • Faculty Owned Material: An email will be sent notifying you that your material is available for pick up. If not picked up within two weeks of that email, your material will be delivered to your department.
    • Library Owned Material: Books will be re-shelved at their original locations.
  2. U.S. Code Title 17 provides legal definitions on reproducing, sharing, and other uses of copyrighted materials. Section 107 of this law allows for the "fair use" of materials and allows that reproduction for "purposes such as criticism, comment, news reporting, teaching, scholarship, or research, is not an infringement of copyright." This does not mean that faculty, or the library, can just make everything available for free. There are four factors which determine whether use of material is "fair" or not: The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes. The nature of the copyrighted work. The amount and substantiality of the portion used in relation to the copyrighted work as a whole. The effect of the use upon the potential market for or value of the copyrighted work.
  3. Items with fewer than 10% of the total source material and/or items with fewer than 30 pages are eligible to be placed on reserves.
  4. Faculty may provide either electronic or print copies of the items they wish to place on reserve, as well. For print copies, faculty must provide the library with photocopied pages of the cover, copyright information page, and pages they wish scanned in a way that meets the following guidelines:
    1. Provide a clean, sharp copy of the material.
    2. Single-sided copy only
    3. Do not reduce the photocopy or provide copies that have been underlined or highlighted.
    4. Use 8 ½ x 11-inch white paper, with black ink and at least a ½ inch margin on all sides. Please make sure your copy does not have a black border.
    5. The title page and copyright information page of the book or journal in which the material you are submitting is located.
    6. For handwritten notes, please be aware that lightly written or second-generation copies do not scan well.
  5. At this time, we can only place text documents, PDF files, or HTML pages on the library's e-reserves system.
  6. Faculty must submit materials at least two weeks before they are needed for student use (e.g. if the assigned assignment requiring use of the materials is scheduled for October 26th, your e-reserves request must be submitted by October 12th).
  7. If the library does not own the item you are placing on reserves, and it does comply with the laws of fair use, copyright clearance must be attained by you. Before you submit items for reserve, please use the following link to attain copyright clearance. Once this has been done, please submit online or in person, along with proof of copyright clearance. The library will not make material available to students that does not have the proper copyright clearance.
  8. You may place up to a total of fifteen items on e-reserves and print reserves per course, per semester. (i.e. any combination of e-reserves and print reserves items up to a total of 15. You may not place 15 items on e-reserves and a further 15 on print reserves).

Contact Chris Acosta (chacosta@csudh.edu), Reserves Specialist or call (310) 243-3678, with additional questions about Course Reserves.

E-Reserves

You may submit E-Reserve requests through either the online submission form or in person at the Course Reserves desk on the second floor of the library's North Wing (see map below). Non-electronic requests may take more time to complete. For submissions to E-Reserve, please adhere to the following guidelines:

  • If need be, please obtain proper copyright clearance (good for one semester) before submitting. See Reserves Copyright Policies for more information.
  • Provide a clean, sharp copy of the material.
  • Single-sided copy only
  • Do not reduce the photocopy or provide copies that have been underlined or highlighted.
  • Use 8 ½ x 11-inch white paper , with black ink and at least a ½ inch margin on all sides. Please make sure your copy does not have a black border.
  • The title page and copyright information page (where can I find this?) of the book or journal in which the material you are submitting is located.
  • For handwritten notes, please be aware that lightly written or second-generation copies do not scan well.

Online Submission

  1. Select the document you wish to place on E-Reserves. If the document is already in electronic form, move to step 3. Otherwise, proceed to step 2, below.
  2. Scan the item you wish to submit. Be sure to include the cover page and copyright notice page. Alternately, consider submitting in-person.
  3. Make sure your scan is clean and otherwise adheres to our submission guidelines.
  4. Fill out the online submission form.
  5. Please submit requests at least 2 weeks before they are needed in class to ensure processing by the time your document is needed.

In-person Submission

  1. Select the document you wish to place on reserve.
  2. Using our submission guidelines, create a photocopy of the item. Be sure to include the cover page and copyright notice page. Make sure your scan is clean.
  3. Bring your photocopy to Chris Acosta for processing, at the Course Reserve desk on the second floor of the library's North Wing (see map).
  4. Please submit requests at least 2 weeks before they are needed in class to ensure processing by the time your document is needed.

Print Reserves

CSU Dominguez Hills faculty are welcome to request that library owned or personal materials be placed on reserve at the University Library. A total of 15 items may be placed on reserve per course per semester. All course reserve material requests for both print reserves and e-reserves can now be submitted online using our submission form (now our preferred method). If desired, faculty can also request items for reserve by filling out a paper version of the Reserve Request Form and submitting it with materials to the Course Reserves desk. Should you require assistance, please visit the Course Reserves desk on the second floor of the north side of the library (see map), or call 310-243-3678 to speak with the Course Reserves Specialist.

Processing for Course Reserves material is on a first-come, first-served basis. We recommend submitting course reserve requests 2 weeks prior to the beginning of each semester. Please allow a minimum of 72 hours for reserve requests to be processed. Due to high demand, course reserve requests placed after the start of the semester may take several additional days to process.

Faculty may place up to a total of 15 items in any combination of print reserves and e-reserves per course per semester.

Examples of items that can be placed on Reserves:

  • Books (Library-owned and personal items)
  • Course readings Homework solutions
  • Previously used tests for study purposes

Fair Use Guidelines

U.S. Code Title 17 provides legal definitions on reproducing, sharing, and other uses of copyrighted materials. Section 107 of this law allows for the "fair use" of materials and allows that reproduction for "purposes such as criticism, comment, news reporting, teaching, scholarship, or research, is not an infringement of copyright." This does not mean that faculty, or the library, can just make everything available for free. There are four factors which determine whether use of material is "fair" or not:

  • The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes.
  • The nature of the copyrighted work.
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
  • The effect of the use upon the potential market for or value of the copyrighted work.

Library Owned Material on Course Reserves

Place materials on reserve by using our online submission form.

No need to grab books from our shelves - we will do that for you. Additionally, you do not need any form of copyright or publisher authorization for library-owned material. Books owned by other libraries may not be placed on reserve. CSUDH Library owned books are pulled from our shelves and placed on reserve for student use. Faculty may pull the library-owned books and bring them in with the request form if they choose.

Please allow at least 72 hours for processing before materials are available for student check-out. Please plan accordingly if materials are needed by a specific date.

Personally Owned Items

Instructors can submit their own personal copy to be placed on reserve by using our online submission page.

Once the submission page is complete, please drop off material at the Course Reserves Desk (see map below), located on the 2nd floor of the library's north wing. Items can also be submitted in person by filling out a paper version of our request form at the Course Reserves desk.

Since items are used frequently by patrons, wear and tear is a likely occurrence with items placed on reserve. Labels will be placed on your items and may cause damage if later removed. CSU Dominguez Hills Library will not be held responsible for such damage to your materials. We will not be held responsible for any materials lost by patrons or upon deliveries to respective academic departments at the conclusion of the academic year. By submitting your items for reserve, you are in acceptance of these terms.

Lastly, CSU Dominguez Hills Library Print Reserves service complies with the fair use guidelines for photocopied material established by the U.S. Copyright Law, Code Title 17 (See Fair Use Guidelines above). If your material is not considered Fair Use, copyright clearance is needed. Please use the following link to attain the proper copyright clearance.

Loan Periods and Removal of Course Reserve

Items In order to regulate usage of reserve items, please indicate the loan period for each item when you complete the submission form:

  • 2-hour / Overnight
  • 2-hour / No Overnight
  • 2-day 4-day

All course reserve material will be removed at the end of every academic school year. Early removals and/or extensions can be requested.

Online Submission Form

Toro Textbook Library Program

The University Library is collaborating with the University Bookstore to help students succeed and save money on their education. The library will make some textbooks available for courses through course reserves using the following guidelines for initial selection:

  1. Expensive textbooks with a cost of over $50.
  2. Courses where students have historically struggled to complete successfully, often receiving lower grades or incompletes.
  3. Courses with high enrollment (i.e. 40 or more students), across multiple sections.
  4. High-use textbooks in course reserves (i.e. 20 or more check-outs within the last academic year), where the library has limited copies available.

For selected textbooks, the library will acquire 1 textbook for course reserves for every 40 students enrolled.

Note: Textbooks already owned by the library will be included in this number. If the Library owns 1 textbook being used for a course with 120 students enrolled, we will acquire 2 additional copies from the University Bookstore.

Textbooks selected meet most of these guidelines; however, the library retains the right to modify these guidelines in future semesters to accommodate student needs and cultivate student success. If your course is selected for this program, instructors will be notified via email at the beginning of the semester.

For questions or concerns relating to this program, please contact Chris Acosta (chacosta@csucdh.edu), Reserves Specialist. 

FAQs

When should I submit my Print Reserves or E-Reserves requests?

To ensure completed processing, submit your requests at least 2 weeks before the start of each semester.

How long do documents stay on E-Reserve?

Due to copyright restrictions, items will only be kept in the E-Reserves collection for one semester at a time.

How long do materials stay on Print Reserve?

All reserve material will be removed at the end of every academic school year, unless requested otherwise by faculty or academic departments.

Can the library create a direct link for an E-Reserve item, so I can place it within blackboard?

No. Students can access materials by searching the OneSearch library catalog for your course number or name.

What type of file can I put on E-Reserve?

At this time, we only accept text documents (PDF, DOC, TXT, RTF, etc.). We are currently unable to support multimedia files.

How many files/materials can I place on E-Reserve and Print Reserve?

Faculty are allowed 15 total items per course per semester. This number includes both print reserve and E-Reserve items.

Are there any page limits or length restrictions for E-Reserve items?

Anything that is longer than 30 pages or that makes up more than 10% of a larger work cannot be placed on E-Reserves.

How do I submit an item for E-Reserve?

See our E-Reserves Guidelines.

Can I submit items for E-Reserve that the library doesn't own?

Faculty are more than welcome to check if items are available elsewhere, and make requests via CSU+ or ILL for E-Reserve. However, we will only accept articles or selected chapters from texts for items submitted this way. Please be aware of copyright laws before submitting items for E-Reserve. For any personal items that you submit, you are responsible for obtaining proper copyright clearance if need be. Without proper copyright clearance, the library will be unable to place the item you requested on E-Reserve. See also question "Will the library special order an item if it does not currently own it?," below.

Can I place a book that I requested via CSU+ or ILL on Print Reserve?

No, the library does not place CSU+ or ILL items on Print Reserve.

Can I submit an E-Reserve item for multiple semesters at a time?

Yes, but be aware that we may not be able to successfully complete your request. Per copyright and E-Reserve guidelines, items requested for more than one semester require copyright clearance by you before they can be posted to E-Reserves. If you cannot receive copyright clearance, we will be unable to place the item you requested on E-Reserves.

How should I prepare my E-Reserve item before I submit it?

See our E-Reserves Guidelines.

What is copyright and how does it affect E-Reserves submissions?

Depending on just how much information you want, try the following resources:

Will the library special order an item if it does not currently own it?

Due to budgetary constraints, the library does not special order course materials for faculty. However, in an effort to help students save money and cultivate students success, take a look at what the library is doing via our Toro Textbook Library program.

How do students access the materials on E-Reserves?

Students can access E-Reserves materials by searching the library's online catalog OneSearch for professor name, course name and number, or title/author of the document. There is also a search tab implemented in Blackboard.

Questions? Contact Chris Acosta, Course Reserves Specialist, email chacosta@csudh.edu or call (310) 243-3678.

Reserves Copyright Policies

What is Fair Use?

U.S. Code Title 17 provides legal definitions on reproducing, sharing, and other uses of copyrighted materials. Section 107 of this law allows for the "fair use" of materials and allows that reproduction for "purposes such as criticism, comment, news reporting, teaching ..., scholarship, or research, is not an infringement of copyright."

This does not mean that faculty, or the library, can just make everything available for free. There are four factors which determine whether use of material is "fair" or not:

  • The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes.
  • The nature of the copyrighted work.
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
  • The effect of the use upon the potential market for or value of the copyrighted work.

What qualifies as Fair Use for Print Reserves and E-Reserves?

The Dominguez Hills library follows the guidelines established for e-reserves in 1996 at the Conference for Fair Use (CONFU).

  • Short items (30 pages or fewer):
    • A single article from a single issue of a journal.
    • A single poem, short story, or essay from a collection of the same.
    • A single chapter from a book.
    • single illustration, chart, graph, or diagram from a work.
  • Longer items (longer than 30 pages):
    • An excerpt not to exceed 30 pages or 10% of the total work, whichever is smaller.
  • In addition to length limits, an item does not qualify for fair use if:
    • It is being used for more than one semester.
    • It is being used for multiple courses in the same semester.
    • The library or faculty member does not own a lawfully obtained copy.
    • The items placed on reserve make up a large proportion of the total assigned reading for the course.
    • Multiple copies of the item are requested.

What if my item does not qualify?

If your item does not meet the Fair Use guidelines, it may still be possible to have it placed on reserves. In these cases,If the library does not own the item you are placing on reserves, copyright clearance must be attained by you. Before you submit items for reserve, please use the following link to attain copyright clearance

Once this has been done, please submit online or in person, along with proof of copyright clearance. The library will not make material available to students that do not have the proper copyright clearance. Therefore, submitting your item does not guarantee that we will be able to place it on reserves. Please make sure you submit items well in advance of when they are needed in class to allow ample time for alternative solutions if we cannot get clearance.

Are there any alternatives to Print Reserves and E-Reserves?

If copyright fees are too high and neither option is feasible, the university book store offers several "course packet" services which allow faculty to create custom reading lists for students. Copyright guidelines still apply, but since students are charged for the packets clearance requests are less likely to be denied.

To learn more about creating a course packet through the university bookstore, please contact Angel Covarrubias at extension 3202, or via e-mail at acovarrubias@csudh.edu.

Where can I learn more about Copyright?

CSUDH Copyright Policy - http://www.csudh.edu/copyright/

Chancellor's Office Policy - http://calstate.edu/gc/Docs/Fair_Use.doc [DOC]

U.S. Copyright Office - http://www.copyright.gov/